Job Posting – Permanent Full-Time Administrative Assistant, Windsor office

Job Title:       Permanent Full-Time Administrative Assistant

Department:   Service Department

Location:        Windsor, ON

Unifor is looking for an enthusiastic and skilled permanent full-time Administrative Assistant to provide support to the Service Department, out of the Windsor office. The successful candidate will be working in a fast-paced, deadline-driven environment, supporting several Service Representatives, and must be highly organized with the ability to prioritize. 

Duties and responsibilities may include, but are not limited to:

  • Perform daily administrative functions in a punctual, professional manner; 

  • Provide accurate information and exemplary service while managing emails, phone calls from officers, directors, department heads, staff and local members;

  • Prepare Notice to bargain documents and support Service Representatives during the negotiation process (proposals, collective agreements changes, meeting spaces booking, ratification meetings etc.);

  • Assist the Service Representatives with files related to Arbitration, Mediation and Conciliation;

  • Work with department directors to organize multiple conferences, training courses and prepare materials for national and regional councils, when needed;

  • Organize cost-effective travel arrangements and itineraries for staff as required;

  • Use independent judgment to compose, format, and edit letters, memos, correspondence, reports and presentations from draft stage to finalization; 

  • Follow an organized filing/document management process for electronic and paper documents;

  • Manage schedules/calendars for staff as required;

  • Process office invoices with appropriate approvals in a timely manner. 

Position Requirements:

  • Post-secondary education, diploma holder or equivalent experience; 

  • At least 2 years’ experience in a similar role or equivalent;

  • Experience in an unionized workplace is required;

  • Good knowledge of the bargaining process;

  • Strong proficiency in online meeting coordination (i.e. Zoom meetings);

  • Strong project, event and time management skills, with the ability to juggle multiple tasks and projects at once while working within sometimes tight and competing deadlines;

  • Excellent interpersonal, written and verbal communication skills, including effective phone etiquette, to diverse audiences and attention to detail;

  • Strong proficiency in Microsoft Outlook and Word, Excel and PowerPoint;

  • Proficiency in InDesign is an asset;

  • Ability to solve problems and deal with ambiguous situations;

  • Highly motivated self-starter with ability to work independently as well as in a team environment. 

Interested applicants may apply in writing at @email  referencing the position title in the email subject line before 5:00 p.m. on March 21, 2024.